Exams

Students with a documented disability who need exam accommodations must submit a Student Application for Accommodations and the requisite documentation to the Office of Student Support (studentsupport@stcl.edu) at least 30 days in advance of exam accommodations. Students who identify physical barrier concerns should immediately report them to the Office of Student Support.

Final Exam Number

After classes end, your 6-digit final exam number will automatically populate in the Exam Number field in Examplify when you download an exam. To confirm if your exam number is correct, follow these instructions to locate it on STANLEY, or you can also review it on the sign-in sheet when you check-in to your exam room.

Midterm Exam Number

Your midterm exam number (M#) will automatically populate in the Exam Number field in Examplify when you download an exam. If your professor wants you to use your final exam number for your midterm(s), follow these instructions to locate it on STANLEY.

Allowed Items

• Laptops, webcam, microphone (if ExamMonitor is enabled), extension cord
• Pens, highlighters, pencils, and pencil sharpeners
• Wallet (money purse), keys
• Foam Earplugs (noise cancelling devices are allowed for off-campus exams)
• Eyeglasses (no eyeglass cases), contact lenses in original container (no boxes)
• Non-alcoholic beverages (in a clear container with no labels or writing)
• Tissues, cough drops, medicine, wrapped feminine hygiene products
• Books and/or notes for open book/open note exams only (if allowed)
• Sweater or jacket

Prohibited Items
(MUST be placed in Rm. 436/536* when taking an on-campus exam)

• Electronic devices i.e. cell phones, pagers, iPads, tablets, calculator (unless allowed by professor for reference purposes only), headphones or any sound suppression device (unless you are taking an off-campus exam, ensure that the device is not plugged into anything)
• Smart watches, digital watches, fitness trackers
• Backpacks/purses, tote bags
• Food
• Alcoholic beverages
• Books (unless it is an open book exam)
• Notes (unless it is an open note exam)
• Hats, scarves, headgear (except religious items)
• Smoking materials

*You are strongly encouraged to leave your personal belongings at home or in your locker.  If you must utilize the personal belongings room(s), ensure all of your belongings are clearly identifiable and that any electronic devices are powered off or on silent.  Neither the college nor proctors will assume responsibility or liability for stolen, lost, or damaged personal property left in these rooms

• On-campus exam testers: Blue books will be available in your exam room on the front desk
• Off-campus exam testers: If you are on campus and would prefer to use a blue book to handwrite your essay answers, stop by the Student Services office (Ste. 267) to check out a blue book before your exam begins.Your student ID ready

When you finish your exam:

• Write your final exam number on the front of your used blue book(s)
• Immediately return all used and unused blue books to the Student Services office when you have finished testing

• On-campus exam testers MUST be in their assigned room at least 30 minutes before the scheduled start time
• Off-campus exam testers may test in any location they would like but MUST be ready to start their exam at the scheduled start time (as indicated on the exam schedule)
  • Do not test in any classrooms in the tower during the final exam period
  • Exam downloads will be available at 9:55 a.m.

• The current exam schedule will be available in the following locations:
  • Exams page on STANLEY
  • Table with earplugs next to the eagle on 1st-floor atrium
  • Next to all elevators
• Examplify Login:
  • • Username: G#
    • Password: Date of birth, 6-digit format (mmddyy)

Review the policy regarding final exam reschedules and deferrals on page 15 in the Student Handbook to determine if you need to reschedule or defer your exam(s).

• To request to reschedule your exam(s), complete and submit the Exam Reschedule Request
• To request to defer your exam(s), complete and submit the Deferred Examination Request

Refer to the final exam schedule to confirm what room you will test in.

Your Exam in 10 Steps:

1. Leave prohibited items in the Personal Belongings room (436/536). Keep your student ID with you.
   • Prohibited Items
     • Cellphones
     • iPads/tablets
     • Laptops, webcams, or microphones (ONLY if you are NOT using Examplify to submit your answers)
     • Calculator (unless allowed by professor)
     • Headphones, earbuds, or noise cancelling devices
     • Smart watches, digital watches, or fitness trackers
     • Food and alchoholic beverages
     • Books/Notes (unless you are taking an open book/note exam)
     • Hats, scarves, and head gear (except religious items)

2. Report to your exam room 30 minutes before the scheduled start times:
   • Weekdays: 10:00 a.m. or 6:00 p.m., and
   • Saturdays Only: 10:00 a.m. or 4:00 p.m.
3. Sign in on the sheet located on the classroom front desk and indicate if you are typing or writing your answers. Then do the following:
   • (if applicable) Take a paper exam, scantron, blue book, and/or scratch paper (provided if you are not taking a paper exam);
   • Sit one seat apart from another student,
   • Place your student ID on your desk

4. Refer to the monitors at the front of the classroom which will display a master countdown clock, along with the following instructions:
   • Place paper exams face down on your desk
   • Once seated, immediately open Examplify and download your exam
     • Enter the exam day’s password
     • Follow all applicable prompts until you reach this screen:

7. 15 minutes before exams begin, a staff member will begin announcements, via Zoom. Do the following:
   • Paper exams only: Once you turn over your exam, write your exam number on the front page
   • Examplify exams: Write your exam number on your scratch paper
8. As soon as the clock reaches zero, a staff member will instruct students to begin testing.
   • Click ‘Continue’ in Examplify or begin reading through your paper exam
   • The next screen on the monitor will display the time remaining until exams end, along with the following:
     • Need assistance?
       • Quietly approach the monitor and wave in front of the screen
       • Help will arrive shortly
     • Finished testing early?
       • Upload your exam answers
       • Return all exam materials (paper exams, scantrons, blue books, pledge sheets, and separate scratch paper pages) in the designated space on the desk located at the front of the classroom
       • Leave the room quietly
       • Ensure your ExamMonitor file (if enabled) is uploaded prior to leaving the building
     • Do not leave the exam room during the first and last 15 minutes of testing.
9. If you need to use the restroom, you must sign out at the front desk, grab a hall pass, and be away for no longer than 5 minutes. Leave your ID on your desk. Sign back in upon your return.
10. A roaming proctor will be assigned to each classroom. The proctor will verify attendance using the roster at the beginning and end of the exam and will conduct regular checks in the exam room.
    • If you have any questions or issues during the examination, and the roaming proctor is not currently in the room, quietly walk up to the front classroom camera and wave your hand. The roaming proctor will report to your room for assistance

9. When the clock hits zero, a staff member will announce that time is up, and you must discontinue writing or typing. Continuing beyond this point is a violation of the Student Conduct
   • If you took an exam via Examplify or used the software to submit your answers, immediately close the exam and upload your answer file.
   • If ExamMonitor is enabled, the software will begin uploading your video file. This process may take a while
     • Ensure that your answer file and ExamMonitor footage are uploaded before you leave the building

10. Before leaving the exam room:
    • Return all exam materials (paper exams, scantrons, blue books, pledge sheets, and separate scratch paper pages) in the designated space on the desk located at the front of the classroom
    • If you had to switch from typing to writing your answers, indicate this on the sign-in sheet by writing ‘T/W’.

Examplify Video Guides

Take a few minutes to review these videos before you begin your exam to ensure that you are well acquainted with the software.

• Download an Exam
• Start an Exam
• Navigate Through Questions
• View Attachments
• Set a Reminder/Alarm
• Use the Strike-Out Feature
• Highlight Text in a Question or a PDF Attachment
• Flag a Question
• Resize the Writing Area
• Copy and Paste
• Submit an Exam
• Review Exam Results

Your Exam in 10 Steps:

1. Your exam will be administered based on the start time provided by your professor. Confirm with your professor before exams begin when you can start taking the exam and when it must be completed.
2. If you are taking your exam on-campus and will handwrite your essay answers in a blue book, stop by Student Services (Ste. 267) before starting your exam. If you are testing off-site (not at the law school), you may use lined notebook paper.
   • Write in blue or black ink and on every other line
3. Refer to the final exam schedule for available rooms to test in if you will take your exam on-campus. You may test in another area in the building if there are no available seats in the classrooms.
4. 5 minutes before exams begin, open Examplify and download your exam file. Enter the exam password provided by your professor and start the exam at the schedule start time.
5. Take your ExamID photo and carefully read through the pre-assessment notices which will include General Instructions from your professor. These instructions can be referenced during the exam in the Exam Controls section (select ‘Exam Notices’).
6. Your countdown timer in Examplify will begin counting down when you reach the first question in the exam. Immediately contact STCL Houston Online Tech Support if you do not see your timer in Examplify.
7. Should you experience any technical issues with Examplify during testing and you are not on campus, contact STCL Houston Online Tech Support which can also be found in the Exam Controls section in ‘Exam Notices’. If you are testing on-campus, you may contact online support or contact/stop by the Student Services office (Ste. 267) or the 2^nd floor library for assistance.
   • If you have any non-test emergencies, contact On-Campus Security: 713-646-1743
8. If ExamMonitor is enabled, and you need to use the restroom, signal a 5 with your hand to the camera as shown in the picture to indicate that you are stepping away for 5 minutes. Keep in mind that your timer will continue running when you are away.

9. A silent alarm will show over the timer when 5 minutes remain. Click on the timer to dismiss the alarm and see the remaining countdown.
10. When your timer hits zero, your exam will close and begin uploading the answer file and, if applicable, your ExamMonitor footage. The latter process can take a while
    • If you are testing on campus, ensure that your answer file and footage are uploaded before you leave the building
    • If you handwrote your exam answers, scan and email them to the appropriate person(s) as previously provided by your professor.
      • If you tested on campus and wrote in a blue book, return used/unused blue books to Student Services after scanning and emailing them to the appropriate contact

Examplify Video Guides

Take a few minutes to review these videos before you begin your exam to ensure that you are well acquainted with the software.

• Download an Exam
• Start an Exam
• Navigate Through Questions
• View Attachments
• Set a Reminder/Alarm
• Use the Strike-Out Feature
• Highlight Text in a Question or a PDF Attachment
• Flag a Question
• Resize the Writing Area
• Copy and Paste
• Submit an Exam
• Review Exam Results

Examplify can be used on most modern Microsoft Windows and Mac OS X based computers (i.e., purchased within the last 3-4 years). 

Windows:

• Operating System = 32-bit and 64-bit Versions of Windows 10.
• Alternate versions of Windows 10, such as Windows RT and Windows 10 S, are NOT supported at this time.
• ExamSoft does not support Tablet or iPad devices other than Surface Pro.
• CPU = 2.0Ghz Intel i3 processor or equivalent.
• RAM = 4GB or higher.
• Hard Drive = 1GB of available space or highest recommended for the operating system.
• Internet connection for download, registration, exam download and upload.
• Screen Resolution must be 1024×768 or higher.
• Administrator level account permissions.

MAC:

• Operating System = OS X 10.13 (High Sierra) and OS X 10.14 Mojave and OS X 10.15 (Catalina) (as of 10/30/2019).
• ExamSoft does not support Tablet or iPad devices other than Surface Pro.
• CPU = Intel processor.
• RAM = 4GB.
• Hard Drive = 1GB or higher of free disk space.
• Touchbars are supported.
• Server version of Mac OS X is not supported.
• Internet connection Examplify download, registration, exam download and upload.
• Screen Resolution must be 1024×768 or higher.
• Administrator level account permissions.

Examplify is the testing software (created by ExamSoft) you will use to take your exam. Make sure to update or install the latest version of Examplify (currently 2.8.0) on your computer.

• To Update:
  1. Open and log in to Examplify on your computer
     • Examplify Login:
       • Username: G#
       • Password: Date of birth, 6-digit format (mmddyy)
  2. Click the ‘Update Now’ button when prompted

• To Install: Click this link to find instructions on how to install Examplify onto your device.

Practice using Examplify by taking a secure or unsecure mock exam prior to taking your midterm/final exams. Both exams are 10 minutes and can be taken up to 5 times. Taking a mock exam once will also complete your baseline photo requirement, which will be used to verify your identify for all of your Examplify exams.

You must take a mock exam if your exam will have ExamID/ExamMonitor enabled.

• Examplify Login:
  • Username: G#
  • Password: Date of birth, 6-digit format (mmddyy)
  • Institution ID: STCL
• Mock Exams
  • Mandatory Fall 2022 1L Mock Exam (Desktop Blocked) – This mock exam is specifically for new fall 2022 starts
  • Mandatory Fall 2022 Mock Exam (Desktop Blocked) – This mock exam needs to be take by all continuing students

• Exam Password:
  • Mandatory Fall 2022 1L Mock Exam (Desktop Blocked): (will be provided during mandatory 1L Final Exam Workshop)
  • Mandatory Fall 2022 Mock Exam (Desktop Blocked): MOCKF22

• www.examsoft.com/stcl (Log in using your G# and date of birth in 6-digit format [mmddyy])
• Minimum System Requirements
• Clear Registration and Re-Register
• Remove An Exam Download
• Examplify: Exam-Taking Features and Options
• The Exam Environment
  • Multiple Choice Questions
  • Essay Questions
  • How To Check The Word Count
  • Upload Exam Answers
  • Upload Handwritten Essays
• See this video for tips on how to fill in a scantron. Remember:
  • Use a #2 pencil only
  • Write and bubble in your exam number on your scantron
  • Write your course name and professor name on the scantron
  • DO NOT put your name on your scantron

• Download an Exam
• Start an Exam
• Navigate Through Questions
• View Attachments
• Set a Reminder/Alarm
• Use the Strike-Out Feature
• Highlight Text in a Question or a PDF Attachment
• Flag a Question
• Resize the Writing Area
• Copy and Paste
• Submit an Exam
• Review Exam Results

• Protect Your Test
• Examplify with Exam ID and ExamMonitor (Video) (This video will provide information for both ExamID and ExamMonitor.)
• Examplify with ExamID and ExamMonitor (Article)
• ExamID and ExamMonitor Permission Setup for Windows users
• ExamID and ExamMonitor Permission Setup for MAC users
• ExamID: Problems with taking a photo for your baseline
• ExamID: Unable to validate
• ExamID and ExamMonitor: Being prompted for a resume code