Special Collections Request Form
Rules for Use of Special Collections Materials
- All researchers are required daily to present identification and to sign the patron register.
- All researchers using manuscript collections must complete an Application to Use Special Collections Materials.
- Special Collections is a closed stacks, high security area. All materials must be requested on the application form and then are delivered to the researcher by a staff member.
- Only pencils or laptop computers may be used in the reading room. Prior approval is required to use pens, typewriters, cameras, video and sound recording equipment, or scanners.
- Pencils and paper will be supplied. No outside pencils or paper are allowed.
- Each researcher's belongings must be secured in the provided space.
- No food, tobacco products, chewing gum, or beverages are allowed in the reading room.
- Use of cellular phones and other noisy behavior are not allowed.
- No materials may leave the reading room.
- Researchers should exercise extreme care to avoid damaging materials. Materials may not be marked, altered, folded, traced, or weighted (except by special weights provided for this purpose). Do not lean on materials. Please turn pages carefully.
- Loose sheets and pages must be handled by their edges to prevent soiling. Items must remain flat on the table, and must not be propped or placed in the lap.
- Researchers may be required to wear special gloves to handle delicate materials.
- Unbound materials must remain in the existing arrangement. Do not rearrange materials. Report disarranged or missing items to the librarian.
- Researchers may use up to two rare books or one manuscript folder at a time.
- Requests for materials will not be accepted after 4:30 p.m.
- Researchers' notes and belongings may be inspected upon departure.
- Do not remove items from an existing arrangement for photocopying. Please ask for assistance.
- All photocopying of materials will be done by the Special Collections staff. Photocopying is performed at the discretion of staff. Some materials may be too fragile to photocopy.
- Extensive photocopy requests may require special arrangements, with costs borne by the researcher.
- Materials should be cited properly. Please ask the staff about proper citation form.
- The researcher assumes all responsibility for conforming to the laws of copyright, literary property rights, and libel.
NOTICE: WARNING CONCERNING COPYRIGHT RESTRICTIONS
The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyright material.
Under certain conditions specified in the law, libraries and other archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.
This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law. 37 C.F.R. Section 201.14 (1991).