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Human Resources OfficeThe Registrar Office has an opening for an Office Coordinator.
SUMMARY Performs a variety of front office clerical duties in support of the Registrar's Office. Serves as the initial contact for all visitors to the department. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Answers and directs all incoming phone calls, assists walk-in inquiries, and takes messages; sets appointments and answers routine questions. Processes all incoming and outgoing mail and handles routine correspondence. Maintains front office area; ensures accuracy and availability of all student forms. Maintains inventory of office supplies and all other essential forms and replaces before supply is depleted. Verifies and updates all student changes of address/names while following institutional rules as outlined in the Data Standards of the College. Assists in data entry, overflow projects and other related duties. Maintains confidentiality of all information Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. A poised and professional image is required; strong interpersonal skills with the ability to interact effectively with all visitors and students while projecting a positive image for the area and college. Service oriented with ability to make all customers feel welcome. One year clerical experience desired; ability to type 35 wpm accurately; PC literate with word processing, Word, and database experience desired. Interpersonal skills, which demonstrate a service oriented attitude. 10 key by touch helpful; must maintain confidentiality of records; strong organizational skills required, accurate in data entry, and must be a team player. EDUCATION and/or EXPERIENCE LANGUAGE SKILLS MATHEMATICAL SKILLS REASONING ABILITY CERTIFICATES, LICENSES, REGISTRATIONS PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is regularly required to stand and walk. Occasional light to moderate lifting from floor level, at waist, and above shoulders required. Infrequent bending and stooping necessary. Specific vision abilities required by this job include close vision in order to accurately input data and proofread; distance vision in order to recognize and assist visitors to the department. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Fast paced, multi-tasking, non-smoking work environment. Must be able to work the general business schedule of the College (9:00 a.m. to 5:30 p.m.) plus occasional evenings and weekends as necessary. |
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