Human Resources Office
The Admissions Office has an opening for an Office Coordinator.
Job Title: Office Coordinator
Department: Admissions
FLSA Status: Non-exempt
SUMMARY Perform a variety of secretarial duties in support of the Admissions Office. Serves as the initial contact for all visitors to the department.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Answers phones, assists walk-in inquiries and processes incoming and outgoing mail. Provides clerical support to the department.
Maintains office supplies.
Monitors the main web address and responds to routine inquiries.
Assists in the coordination of temporary workers and work study students.
Makes department travel and recruitment arrangements, including shipping.
Assists the Assistant Director in scheduling and preparing for campus visits.
Maintains appointment and calendar for Assistant Dean and Director.
Prescreens incoming applications and information, and contacts applicants through e-mail.
Schedules all tours and coordinates with student ambassadors; participates in local recruiting on an as needed basis; assists with orientation and open house.
Assists in data entry and processing applications during peak periods; maintains confidentiality of all records.
Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
N/A
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A minimum of one year clerical experience required. The person must have a poised and professional image; strong interpersonal skills with the ability to work collaboratively in a team environment. Must be able to interact effectively with all visitors and students while projecting a positive image for the department and college. Service oriented with ability to make all visitors feel welcome. Ability to type 40 WPM accurately; knowledge of computers with experience in word processing, Excel, MS Office and data entry desired; ability to learn new software programs as needed. Ability to work in a fast paced environment and perform multi-tasking duties.
EDUCATION and/or EXPERIENCE
High School Diploma or GED required; college degree preferred.
LANGUAGE SKILLS
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively and professionally communicate in one-on-one and small group situations to students, alumni, clients, and other employees of the organization.
MATHEMATICAL SKILLS
Ability to perform basic math essentials
REASONING ABILITY
Ability to define routine problems, collect data, establish facts, and draw valid conclusions to solve routine problems and/or deal with a variety of variables in situations, especially when department head may be out of office or unavailable. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
CERTIFICATES, LICENSES, REGISTRATIONS
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is regularly required to stand and walk. Must possess the physical ability to frequently use repetitive motions of the wrist and/or fingers, reach with hands or arms. Occasional light to moderate lifting from floor level, at waist, and above the shoulders required. Infrequent bending and stooping necessary. Specific vision abilities required by this job include close vision in order to accurately input data and proofread; distance vision in order to recognize and assist visitors to the department.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Fast paced, multi-tasking, non-smoking work environment. Must be able to work the general business schedule of the College (9:00 a.m. to 5:30 p.m.) plus evenings and weekends as necessary.
